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admin:start [2012/05/07 22:05] – janetadmin:start [2020/04/03 12:09] (current) – [Computer account and file sharing] janet
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 see also [[travel:start|Travel]], [[purchasing:start|Purchasing]] see also [[travel:start|Travel]], [[purchasing:start|Purchasing]]
  
-Most administrative matters to do with purchasing & travel are dealt with by Verna Loveall (formerly Verna Paullin-Babcock) in ASBC (Arts and Sciences Business Center) in Cordley Hall. Most administrative matters to do with anything not related to purchasing are dealt with by Janice Nave-Abele in the Physics main office. +Most administrative matters to do with purchasing & travel are dealt with by ASBC (Arts and Sciences Business Center) in Cordley Hall. An ever-changing set of people manage different aspects of the [[https://fa.oregonstate.edu/asbc/unit/physics|physics account]].  Most administrative matters to do with anything not related to purchasing are dealt with by Kelly Carter in the Physics main office. Kelly is the one with the department credit card; credit card purchases are done through her.
  
 ===== Keys ===== ===== Keys =====
-To get a key to 475, 479, 481, 483, 487,489 (same key) and outside door of Weniger Hall visit the [[http://www.physics.orst.edu/node/524|"forms" page]] on the department website and fill in a key request. Ask Janet to send a confirming email to Janice. Janice will give you a piece of paper with the key numbers. Then you will visit the campus "key shack" at the intersection of 15th and Washington Ave and pay a $10 deposit for each key.+To get a key to 475, 479, 481, 483, 487, 489 (same key) and the outside door of Weniger Hall, visit the departmental website "forms" page and fill in a [[https://physics.oregonstate.edu/key-request-form|key request]]. Ask Janet to send a confirming email to the physics office. Office personnel will then prepare the University key request and gather the required approvals for you. You will be notified by an email from the Key Shop when your key(s) are available for pick-up. Take your OSU ID card to the Access, Lock & Key Shop at 560 SW 15th Street, between 11:00am-3:00pm.
  
-The group shares keys to some other research labs: The Subramanian lab in Chemistry, McIntyre spectrometer lab (Wngr 118), Gilbert external key, electronics shop ... These keys are in 487, hanging on the wall.  You must leave your name card in the space for the key to indicate that you have the key.  (Make a card if you don't have one).  Return the key AS SOON AS POSSIBLE. +The group shares keys to some other research labs: The Subramanian lab in Chemistry, McIntyre spectrometer lab (Wngr 118), Gilbert external key, electronics shop ... These keys are in 487, hanging on the wall.  You must leave your name card in the space for the key to indicate that you have the key.  (Make a card if you don't have one).  Return the key AS SOON AS HUMANLY POSSIBLE, and DO NOT keep them overnight. 
  
-Janet has some keys that should not be widely distributed, including the key for the circulating water supply source on the Weniger roof, the extra key for the PLD system, the hot lab.+Janet has some keys that should not be widely distributed, including the key for the circulating water supply source on the Weniger roof, the extra key for the PLD system, and the hot lab.
  
  
 ===== Computer account and file sharing===== ===== Computer account and file sharing=====
-To get an account with [[http://my.science.oregonstate.edu/|COSINE]] (College of Science Information Network) fill out this [[http://my.science.oregonstate.edu/system/files/accountrequest.pdf|Account Application]] and return it to 1022 Cordley. Specify that you need access to the T: drive (Physics/Tate Lab/Share).  Janet will need to verify with CoSINe that you have permission to access the folder, so remind her to send verification.+[[http://my.science.oregonstate.edu/|COSINE]] (College of Science Information Network) holds our lab data on its T-drive. To access, you can use your ONID credentials. Janet instructs CoSINe that you have permission to access the  T: drive folder Physics/Tate Lab/Share, so remind her to send the instruction. Create a folder with your name and store data there.  Please use sensible file names and an organized structure.  You have access to all other folders, but DO NOT change anything those unless you have agreed with the owner.
  
-For sharing files with group members, log into your COSINE account, open 'my computer/T:/Physics/Tate Lab/Share'. We can store about 10 Gb here. +Please store all your data on the T-drive, and update it AT LEAST WEEKLY. The master data live on the T-drive. No ifs, buts or maybes.
  
 +New in 2019 is that we now have a "Box" folder for the lab.  Box is OSU's implementation of Dropbox, and OSU pushes us to use it. You need only OSU credentials to login but I have to set permissions for you to use a particular folder. Downside is that there are space constraints, so we will continue to use the T-drive.
  
 +With covid-19, we are now accessing computers remotely, so go to the [[computers:start|Computers]] page for this information and also for the instructions for computer maintenance.
 +
 +===== Sign-out sheets we use on the lab doors =====
 +Here are sign-out sheets for the lab doors.  Please make sure that anyone who borrows equipment signs it out and leaves a contact number.
 +
 +{{:admin:signout_sheet.xls|Sign-out sheet}} for labs and offices
  
 ===== Printing posters ===== ===== Printing posters =====
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 ===== Long distance phone calls ===== ===== Long distance phone calls =====
-If you need to make long distance calls you have to get a 7-digit code from Paula or Janice.+If you need to make long distance calls you have to get a 7-digit code from the main office.
  
 ===== Mail boxes & packages ====== ===== Mail boxes & packages ======

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