Keys, Computers, Telephone, Mail

see also Travel, Purchasing

Most administrative matters to do with purchasing & travel are dealt with by Verna Loveall (formerly Verna Paullin-Babcock) in ASBC (Arts and Sciences Business Center) in Cordley Hall. An ever-changing set of people help Verna with the physics account. Most administrative matters to do with anything not related to purchasing are dealt with by Kelly Carter in the Physics main office. Kelly is the one with the department credit card; credit card purchases are done through her.

To get a key to 475, 479, 481, 483, 487,489 (same key) and outside door of Weniger Hall visit the "forms" page on the department website and fill in a key request. Ask Janet to send a confirming email to the departmental office. The office will give you a piece of paper with the key numbers. Then you will visit the campus “key shack” at the intersection of 15th and Washington Ave.

The group shares keys to some other research labs: The Subramanian lab in Chemistry, McIntyre spectrometer lab (Wngr 118), Gilbert external key, electronics shop … These keys are in 487, hanging on the wall. You must leave your name card in the space for the key to indicate that you have the key. (Make a card if you don't have one). Return the key AS SOON AS POSSIBLE.

Janet has some keys that should not be widely distributed, including the key for the circulating water supply source on the Weniger roof, the extra key for the PLD system, the hot lab.

To get an account with COSINE (College of Science Information Network) fill out this Account Application and return it to 1022 Cordley. Specify that you need access to the T: drive (Physics/Tate Lab/Share). Janet will need to verify with CoSINe that you have permission to access the folder, so remind her to send verification.

For sharing files with group members, log into your COSINE account, open 'my computer/T:/Physics/Tate Lab/Share'. We can store about 10 Gb here.

The student media services, located on the 2nd floor of the valley library (just as you walk in main door). “Students may order one print per assignment free of charge” i.e. the poster is free if it is for a class. Printing glossy is no extra charge. Printing on matte paper costs about $30.

FedEx/Kinkos Shop on 9th St. has reasonable prices for posters. After the 25% OSU discount it cost $6 per sq ft for heavy weight paper and glossy finish. The turn-around time at Kinkos is typically 24 hours (better than OSU print shop). They prefer pdf file format. Check the properties of your pdf printer before you print. The page must be set to the right size and image resolution should be high (1200 dpi or 2400 dpi). The disadvantage of Kinkos is that they don't accept OSU index numbers for direct charging.

The OSU print shop has reasonable prices. They will take pdf or powerpoint files. (It is convenient to use powerpoint to prepare posters for conferences.) The print job can be submitted online (file sizes up to 80 Mb). Don't forget to read the document preparation tips.

If you need to make long distance calls you have to get a 7-digit code from the main office.

Grad students have individual mail boxes in the break room next to 301 Weniger. Packages with equipment orders are generally left in the corridor outside Henri Jansen's office.

The Physics main office can help with sending a package by USPS, UPS, FedEx etc.

Example: Sending equipment back to the manufacturer. You decide to send the box by UPS Ground. Janice gives you a yellow form that says “Parcel Mailing Order Form, OSU Printing & Mailing Services”. Fill in this form, including the purchase code number (either the general account for physics, or one of our group accounts). Take the box, and the Mailing Order Form, to the Mailing Services desk in Cascade Hall.

Our janitorial service does not stretch to emptying the recycling bins. Please empty the recycling bins in the labs and in your offices monthly or more frequently if they fill up.

• Web request for a recycling pickup.

Polystyrene peanuts can be dropped off in Weniger to be redistributed:

• Box or bag your peanuts
• Place in the shipping area (first floor of Weniger, small room next to the freight elevator) with a note: “Please Recycle”